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FNRT-MC, Minutes of Meeting
January 20, 2016
Boscawen Town Offices at the Congregational Church in Boscawen
Board Attendees: Alex Bernhard, Steve Darling, Heather Deardorff, Tom Frantz, George Heaton, Myra Mayman,Steve Rayno, Nita Tomaszewski, Jack Shields
Guests: Ralph Jesseman, Ricker Miller, Chris Norris, Prescott Towle
Co-President Myra Mayman called meeting to order at ; adjourned at .
Three major issues absorbed most of the meeting’s discussion: 1) the budget for the coming year; 2) an application to the NH RTP (Recreational Trails Program) a grant for maintenance; 3) vegetation control on the Trail in Franklin. These discussions are summarized immediately below; a report on other issues and routine items of business follows.
Alex Bernhard led the discussion of a proposed Budget for 2016, which intersected with the Treasurer’s Report on current cash position (Steve Darling), as well as potential income and expenditures associated with an RTP grant.
Currently, the organization has more than $37,000 in unrestricted assets. Almost $10,000 is projected as 2016 income -- largely from contributions -- which are running somewhat ahead of prior years. On the expense side of the ledger, some $4700 is budgeted for various non-maintenance expenses; and a maintenance-expense budget is projected at almost $26,000 – the largest items of which are Chance Pond ramps paving, and an FNRT-MC cash match in the case of an RTP grant award. As the discussion of the budget suggested modifications to various items, Alex Bernhard will prepare a revised version for submission and approval at the February meeting.
Consideration of an RTP Grant Application led to the conclusion – so moved and unanimously approved -- that FNRT-MC should apply this year. Nita Tomaszewski will lead the application process, in consultation with Alex Bernhard and assisted by other members as necessary. The application is due around (date not yet announced).
The exact form of the RTP application remains to be determined, and will be worked on in the coming weeks by Nita and others. It is possible to submit two applications, which may be a viable approach, given the nature of potential maintenance projects, which fall into two groups: 1) a list of various items on the trail itself – ditching, culvert cleaning, washouts, trail surface, etc.; and 2) the repair/replacement of bridge railings in Andover. This second project could become quite costly – projected up to $40,000 -- depending on design choices and numbers of bridges involved. In addition, it could involve the efforts of snow mobile clubs, who have maintained railings in the past, as well as FNRT-MC. A railings project might therefore warrant a separate grant application.
The issue of Vegetation Control for a 6-mile portion of the trail in Franklin – also discussed at the last meeting – came to a decision. Jack Shields presented two new proposals from companies in Massachusetts, and Prescott Towle again discussed, and modified, his proposal. Since parts of the Trail are becoming seriously overgrown, action this year is considered imperative. All three contractors propose the application of pre-emergent treatment, and Prescott Towle’s proposal also included a later treatment against invasive species. Given the similarity of cost for pre-emergent treatment alone, a unanimous vote in favor of a contract for $2500 with Prescott Towle was cast. The work should be completed by May, and Jack Shields will monitor progress. A decision on whether to make additional treatment will be deferred until later in the year.
The following items of business, notifications and other commitments were also achieved:
Future dates of note include:
– Annual Appeal stuffing/mailing party at the Highland Lake Inn
– Child dinner at the New London Inn, for FNRT-MC. All are encouraged to attend and bring friends.
Respectfully submitted by George Heaton
Monday, November 30, 2015
November 18, 2015
Franklin Regional Hospital
Board Attendees: Alex Bernhard, Steve Darling, Tom Frantz, George Heaton, Craig Heim, Lindy Heim, Myra Mayman, Steve Rayno, Nita Tomaszewski, Jack Shields
Guests: Heather Deardorff, Ed Hiller, Ricker Miller, Prescott Towle
Meeting began at ; adjourned at .
Two presentations began the meeting: 1) milepost markers, from Ed Hiller; 2) vegetation control in Franklin, from Prescott Towle.
The discovery and reclaiming of granite milepost markers for the trail has been pursued avidly by Ed Hiller and others, and has involved considerable liaison with the State of New Hampshire. (See FNRT-MC News Release of November 16, 2015.) Last month, the State DOT agreed to release three mileposts, currently at a remote location. Ed Hiller has arranged to have the 3 mileposts trucked to the VA Cemetery in Boscawen for safekeeping until the spring, when they can be installed on the trail. (See further discussion of budget implications below.)
Prescott Towle presented a plan for vegetation control on a 12-foot swath on the trail in Franklin. The application proposed would be two herbicides – non-persistent – to eliminate both grasses and invasives. The need for this application is particularly strong in Franklin, and trail abutters seem in favor, making Franklin a test case for the remainder of the trail. If herbicide were applied, a DOA permit is required, but not abutter notification if the work starts by . Prescott’s estimate is $4800. (Note the action item below, authorizing additional quotes and the consideration of different possible approaches.)
After these presentations, and the exit of Ed and Prescott, various reports and items of business were covered.
Some motions were made, seconded and approved: